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Board-level Representation

Legislation passed in 2013 greatly extended the range of companies covered by the obligation to have employee representatives at board level, and it has been extended again in 2015. As well as state-owned companies which were previously covered, large private companies must in future also have at least one employee representative at board level. This is in addition to representatives of employees holding shares and employee representatives who can be present at board meetings, but are not board members.

Employee representatives at board level representing all employees have until recently generally only been present in state-owned and privatised companies. However, the law on employment security, adopted in June 2013, substantially extended this representation, and legislation on social dialogue and employment, passed in 2015, produced a further extension.

 

As a result, employee representation at board level becomes obligatory in larger shared-based companies (Société anonyme (SA) with 5,000 or more employees worldwide or 1,000 or more in France. (Before 2015, the thresholds were 10,000 and 5,000 respectively.) There should be one employee representative, where there are up to 12 board members, and two where there are more than 12. This applies whether the company has a single board (conseil d’administration) or a two-tier board system (less common) in which case the employee representative or representatives become members of the supervisory board (conseil de surveillance).

 

The mechanism for choosing the employee representatives is decided by an extraordinary shareholders’ meeting, after taking advice from the works council, central works council or group works council as appropriate.

 

The meeting can choose between four options:

  • elections, either direct or indirect;
  • appointment by the group works council, central works council or works council;
  • appointment by the union with the largest share of the vote in the works council elections (the two unions with the highest votes, if two employee representatives are to be chosen); or
  • a combination of one of the three options set out above plus an appointment by the European Works Council or, in a European Company, the SE representative body. (This option is only available if at least two employee representatives are being selected.)

Where board-level employee representatives are chosen through elections, the list of candidates must contain an equal number of male and female candidates. Where two are appointed by the group works council, central works council or works council, one must be a man and one a women.

 

In state-owned companies with fewer than 200 employees, up to a third of the seats on the board (with a minimum of two) are reserved for employee representatives. In those companies with more than 200 employees, employee representatives account for one third of the board. The situation is different in the subsidiaries of state-owned companies, where there are no employee board seats if they employ fewer than 200, three seats if they employ between 200 and 1,000, and a third of the board if they employ more than 1,000. In all cases employee representatives at board level are elected by the employees on the basis of nominations made by representative unions or at least 10% of the employee representatives (employee delegates and works council members) of the company.

 

Other companies can also choose voluntarily to have employee representatives on the board, although this is rare. The number of employee representatives in these companies is limited to a maximum of four (five in the case of listed companies) and the number also cannot exceed one third of the total of board members.

 

One important aspect of the French system of board-level representation is that the position of an employee representative at board level cannot be combined with any other elected position, such as a member of the works council or a trade union representative. This applies in all cases (private companies with more than 1,000/5,000 employees, state-owned companies and companies voluntarily choosing to have employee representatives on the board).

 

Employee representatives can also be present as board members representing employee shareholders. At least one member representing employee shareholders is mandatory where employee shareholders have at least 3% of the shares.

 

Finally, the law provides for either two or four representatives of the works council (depending on the number of managers employed) to attend board meetings (or meetings of the supervisory board where this exists). Where there are already employee board members, only one works council representative has the right to attend. These works council representatives are not board members – for example, they cannot vote. However, they can raise issues, and have the right to have their points answered. They also have the right to receive the same information as other board members.

L. Fulton (2015) Worker representation in Europe. Labour Research Department and ETUI. Produced with the assistance of the SEEurope Network, online publication available at http://www.worker-participation.eu/National-Industrial-Relations.